Tuesday, February 11, 2014
What to Look For
While all the services in our lineup provide the same rudimentary functionality of data storage, they can vary greatly when it comes to features, accessibility and support options. Understanding the offerings of an online storage service is crucial to ensure you opt for a service that provides the functionality and usability you’re seeking. Whether you are a consumer or small business user, these are the features you should look for in an online backup storage service.
Storage SpaceOne of the most important things to consider when researching online document storage services is the allotted storage space. The best cloud services are those that provide unlimited storage for a flat monthly fee. This means you can store as many files as you want without the service ever capping your limit. If storage space isn’t your top priority, opt for an online data storage service that delivers a low cost per gigabyte.
FeaturesOnline storage backup services should provide practical features that make uploading and sharing your files easy and convenient. For instance, the service should provide folder sharing, offline syncing and file versioning in case you lose the most recent version of a stored file. Additionally, there should be backup options so files are automatically updated whenever you make changes, and you should have the ability to restore any file you delete from your account.
File Access & SupportOnline storage services should allow you to store any digital file, regardless of type. They should also provide widespread accessibility to those files. This means you should be able to upload and access your data from several devices, including multiple computers and various mobile devices. Any service you are considering should also provide access to your account from any web browser, as well as a desktop app that allows you to easily drag and drop files or folders to sync to your online account.
Ease of UseLook for online storage services that are powerful yet simple enough for the average consumer to understand and use. A clean, intuitive account interface fosters easy navigation. Uploading files and software installation, if required, should be straightforward. A good online storage service will allow you to begin uploading files to your account within a few minutes.
Help & SupportEven the most user-friendly online storage services should be supplemented with useful help and support options. Troubleshooting and technical resources should be available, including video tutorials and a comprehensive knowledge base. Direct customer support should also be offered via telephone, email or live chat.
Cloud Storage Comparison
Tuesday, February 4, 2014
Saving a File
Instead of reaching for your mouse, heading up to the menu bar to hit 'Edit,' and then 'Save,' simply use the Ctrl+S keys to save a file. Done in under ten seconds.
Copying a File
Here's a simple way to copy a file: Ctrl+C
If you want to 'copy all,' try Ctrl+A
Cutting a File
Need to cut something to paste is somewhere else? Try Ctrl+X.
Undo a Mistake
Messed up? You can undo a mistake by selecting the Ctrl+Z keys. You can also try Ctrl+Y, which will sometimes get rid of that mistake that you made with Ctrl+Z doesn't work.
Why Bother With Shortcuts?
The great thing about typing is that your brain will remember the keystrokes you use regularly. So make a really good habit of using shortcut keys to reduce time and gain speed, and your brain will soon remember those shortcuts without the need to look around for the keys.
A lot of people spend thousands of dollars boosting a system's capacity, which can help, when simple things like shortcut keys make the biggest difference. If you are a writer or spend a lot of time type, shortcut keys will make all the difference.
Other Helpful Tools
There's one particularly helpful tool out there called 'AutoHotKey.' As the name suggests, this tool makes hotkeys out of everything. To understand this concept better, think about the automated hotkeys you use with your smartphone. Have you set your phone up to turn 'FYI' into 'For Your Information' quickly when you type FYI?
Those are the kinds of hotkeys that AutoHotKey will create for you. You can also customize your hotkeys, so that you can grab what you want to whenever you want to. Using shortcut keys and hotkeys will mean a much faster work week, days that are more productive, and time that flies really quickly. Doesn't that sound nice?
On Mac Too
You can use most of the same shortcut keys with your PC and your Mac. So, if you switch from a PC to a Mac or back again, you can still use the same keys. It takes about one month to really learn how to use shortcut keys, so give it a try for that period of time. After that, you should be able to use those keys quickly, and your workday should be a lot more efficient.
Need help with shortcut keys? Just ask! Or, do you have any shortcut key tips that might work better? How do you feel about using these keys to increase productivity? If you have any additional tips, let me know - and let the people reading this know too! Sometimes, learning from others is the best way to get things done (and understood!). Now, get shortcutting!